Grant Records Retention Resource

2 CFR 200.334 – 3 Years Records Retention

2 CFR 200.334 requires retention of grant records for a period of a minimum of three years from the date of submission of the final expenditure report. Some federal awards can require a longer retention period. If litigation or an audit is started before the expiration of the retention period, the records must be retained until all litigation or audit findings have been resolved.

State Records Retention – 3 Years Records Retention

The Colorado State Archives Records Management Manual for State Government Agencies Schedule No. 7 Financial Records and State Controller Policy Records Retention for grants require 3 years records retention after expiration or termination of the grant period.

Agency Compliance

• Agencies shall comply with the longest records retention required
• Subrecipients shall comply with appropriate federal records retention period and local records retention policies.