Central Payroll Services
The Central Payroll Unit (CPU), under the authority of the Office of the State Controller, is responsible for processing employee payroll for all three branches of the Colorado Government, establishing statewide payroll policies, and providing comprehensive support to State agency payroll offices. We oversee all aspects of payroll management, ensuring timely and accurate distribution of employee earnings. In addition to processing payroll, we manage deductions required by law, such as taxes, PERA, and garnishments, as well as voluntary contributions like medical insurance, 401(k), and 457 plans. Our team also ensures that payments to federal and state agencies, courts, and other vendors are processed without delay. We provide expert guidance to Payroll personnel across agencies, ensuring compliance and operational efficiency. Our division is committed to maintaining the highest standards of accuracy and timeliness in all payroll-related functions, reconciling payroll to guarantee integrity and accountability.
- Canceled, Hand drawn, and Overpayment (CHOP) Checks
Provides the form and step-by-step process for agencies to request CHOP checks for employees.
- Labor Allocation Information
CPU’s accounting team provides procedures, schedules, and detailed descriptions to guide the accurate allocation of labor across agencies.
Schedules
To add the labor allocation processing calendar to your calendar, subscribe here.
General Labor Allocation Information
Labor Allocation Training Guides
- Non-tax Dependent Information
Provides guidance on managing and processing payroll information for employees’ non-tax dependent status and related benefits.
- Overpayment Process
Outlines the forms, steps and policies for handling payroll overpayment requests.
Please note these forms are pending further remediation and will be updated soon. To request accessible version please email state_centralpayroll.state.co.
us .- Payroll Deductions
Details all mandatory and voluntary payroll deductions, including taxes, insurance, and retirement contributions.
- Payroll Forms
Essential statewide forms for payroll professionals and employees.
For forms regarding warrants, please email state_centralpayroll@state.co.us.
- Payroll Procedures and Codes
Outlines procedures for processing payroll-related requests, including refund requests and the use of Colorado worksite codes for accurate payroll reporting.
- Payroll Resources
A variety of supplemental tools and resources to support payroll operations, including guides, historical material, and access to key payroll resources.
- Biweekly Pay Communications Toolkit
- Employee Paystub Glossary
- Employee Self Service (accessible from state computer only)
- PERA - Working After Retirement & Working for a PERA Employer
Past time and leave records pertaining to the transition from Kronos to the UKG platform for timekeeping.
- Payroll Schedules
Lists important payroll processing dates, deadlines, and pay period schedules to ensure timely and accurate pay distribution.
- Security Access and Audit Information
Covers protocols and request forms for maintaining security and audit compliance in payroll systems, ensuring confidentiality and data integrity.
To maintain the security of CPPS, each agency must audit user access, ensuring that access levels are appropriate and necessary. While this audit is a quarterly requirement for Financial Services Unit reporting, agencies are encouraged to update user access promptly as staffing changes occur. Central Payroll, in collaboration with the CPPS OIT team, provides daily agency-specific CPPS user reports in OnBase to facilitate regular updates. Any new additions, changes, or removals of user access require a completed CPPS Access Request form (with attached Statement of Agreement); for removals, only one signature from an agency authority is needed.
- CPPS Access Request
- Financial Systems Statement of Agreement Form
- CPPS Quarterly Security Audit Procedure
- HRDW Access Request
For access to OnBase please submit a ticket to through OIT ServiceHub
- Statewide Payroll Contacts
A comprehensive directory of key payroll contacts.
CPU provides communication channels for payroll related inquiries and requests, including the Payroll Professionals User Group (PPUG), CPU's inbox, and our partner collaborations with Statewide Division of Human Resources (DHR), Statewide Labor Relations Unit (LR), Statewide Benefits Unit (EBU), and Statewide Benefits Accounting.
- Payroll Personnel Contact List
- PPUG Google Group (HR, Time/Leave, Accounting and Payroll professionals for the State of Colorado)
To join the PPUG google Group, click the link above, then click "Ask to Join". If your email address does not end in @state.co.us, you will need to make your request to join through Central payroll at our shared inbox: state_centralpayroll@state.co.
us .Communications include the following:
- Payroll/Labor Allocation Calendar Updates
- CPPS System Updates
- HR/Benefit Updates
- Labor Allocation Updates
- Commuter Updates
- Training
Access a variety of training materials designed to help payroll professionals stay updated on procedures, system, and best practices.
- Year End Information
Includes year-end payroll processing instructions, tax forms, and other resources needed for closing out or making corrections to the payroll year.