Central Contracts Unit (CCU)

The Office of the State Controller receives its authority over contracts pursuant to CRS § 24-30-202, which, amongst other things, sets forth certain disbursement, contract and payment requirements, the requirement that expenditure contracts be approved by the State Controller or his delegate to be valid and the State Controller's authority to create Fiscal Rules to carry out his duties. Obligations that violate the Controller's statute are not binding against the State and any person involved in ordering/incurring the obligation can be held jointly and severally liable for it.

Contact Information & Agency Assignments Updated 2/2020

Please Note: Information and registration for all future training opportunities will now be posted on the Procurement Training page.

The Central Contracts Unit (CCU) is responsible for:
  • Processing contracts for non-delegated agencies/institutions of higher education (IHEs)
  • Processing high risk contracts for all agencies/IHEs
  • Processing statutory violations
  • Processing requests for Fiscal Rule waivers for FR Chapter 3 and FR 4-1
  • Creating state model contracts & state purchase order terms & conditions
  • Approving agency/IHE specific contract templates
  • Pre-reviewing contracts and/or changed provisions
  • Delegating State Controller contract signature
  • Maintaining a record of Executive Director contract signature delegations
  • Monitoring the performance of delegated agencies/IHEs
  • Contract training
  • Contract Management System (CMS) day-to-day user issues and vendor support

The CCU works with all Central Approvers (State Purchasing Office, Human Resources, Attorney General's Office, Office of the State Architect, Risk Management and Office of Information Technology) to ensure that contracts comply with all laws, rules and regulations.

Templates & Tools
Guidance
Delegation

Executive Director Signature

Pursuant to the Office of the State Controller (OSC) Policy, Signature Authority Delegation, executive authorities for State agencies and institutions for higher education may delegate his or her signature authority to certain individuals or positions. Please refer to the OSC Contract Policies for more information.

In order to transmit notice of the approved executive signature delegation, the following form must be completed and transmitted to the OSC: Record of Authorized Contract Signatories.

State Controller Signature

Pursuant to the Office of the State Controller (OSC) Policies, Signature Authority Delegation, Review and Approval of State Contracts Delegated Agencies and Review and Approval of State Contracts Delegated Institutions of Higher Education, the OSC may delegate certain individuals for State Controller signature authority to allow specified expenditure contracts to be approved at the State agency or institution of higher education. Please refer to the OSC Contract Policies.

If an individual at a State agency or institution of higher education is interested in obtaining delegation for State Controller signature authority, he or she can contact a member of the Central Contracts Unit.

If you need to modify an existing delegation for your agency, please complete and submit this form to your Controller Delegate. If your agency needs to change its Controller Delegate, please contact a member of the Central Contracts Unit.

Training

Please note that the CCIT and PAC meetings have been combined. Sign up below to receive notifications.

Statutory Violations and Fiscal Rule Waivers

Statutory Violations and Fiscal Rule Waivers can be submitted through the SPCO eSubmissions page.


Staff

Nate Weatherford | CCU Manager
nathan.weatherford@state.co.us
303.866.4415

Clark Bolser | Central Contracts Specialist
clark.bolser@state.co.us
303.866.4759
Leila Boulton | Central Contracts Specialist
leila.boulton@state.co.us
303.866.2862
Ron Fiet | Central Contracts Specialist
ron.fiet@state.co.us
303.866.5703
Joe Weber | Central Contracts Specialist
joe.weber@state.co.us
303.866.2127
 

Agency Assignments


Location
1525 Sherman Street, 3rd Floor
Denver, CO 80203
Please note: Because the 3rd floor is restricted, access can only be gained by arrangement with CCU staff prior to arriving or by calling a CCU number posted at the door on the 3rd floor.

Contract Drop Off/Pick Up

Drop Off: Agencies may hand-deliver contracts between the hours of 8:00 am and 5:00 pm Monday through Friday (except State holidays) by depositing them in the CCU's "Contract Drop Off Box" located on the 1st floor of 1525 Sherman Street, Room 102. If the front doors to the left of the entrance are locked, proceed towards the elevators and turn left. The door at the end of the hall is open and leads directly to the Drop Off Box. If your package is too large for the box, go to the 3rd floor and contact CCU staff to hand deliver the package.

Pick Up: The CCU prefers that contracts be returned to agencies via interagency mail. Please include a completed return interagency form (or, if using a different carrier, a prepaid label) with each contract.

In Person: If an agency does not include a return interagency form or other prepaid label with the contract, that contract will be held for pick up. You may pick up your contract by coming to the 3rd floor of 1525 Sherman Street and contacting CCU staff.