Procurement Resources

State of Colorado Procurement Officials

SPCO Procurement Training Classes & Resources

SPCO Publications

Colorado Procurement Newsletter

Legal Procurement Resources

• Unofficial Procurement Code and Rules (Updated August 2024)
• Colorado Purchase Order Terms & Conditions
• Fiscal Rules

Reporting

• Keep Jobs in Colorado
  • Public notice postings for contract performance outside the US or Colorado
  • Form for vendor reporting to governmental body
  • See eSubmissions webpage for form for governmental body reporting to DPA
• Services Set-Aside List (Agencies using vendors from this list should report to state_report2spo@state.co.us upon entering into a new contract or upon renewal of contract with vendors)
• Service-Disabled Veteran Owned Small Business (SDVOSB) Contracting Goal
  • FY2023 Reporting Letter
  • Contracting Goal Information Sheet

Colorado Procurement Guidance

Colorado Procurement Guidance is issued on a periodic basis.

• Mandatory and Permissive State Price Agreements
• Cooperative Purchasing Agreements
• Grant Guidance
• Procurement Conflict of Interest Policy
  • Procurement Conflict of Interest Technical Guidance

Accessibility & Procurement

• The Governor's Office of Information Technology (OIT)'s Accessibility for Procurement Guide
• Accessibility language is included in the SPCO Solicitation Templates (below) and Contract Templates.

Solicitation Templates

• Documented Quote (DQ) Template
• Invitation for Bid (IFB) Template
• IFB Appendix A
• Invitation to Negotiate (ITN) Template (See COPROU for additional documentation related to ITNs)
• Request for Information (RFI) Template
• Request For Proposal (RFP) Template
• RFP Appendix A - Administrative Information

Purchasing Thresholds

Goods & Services	Threshold / Bidding Tools
Up to $50,000	Discretionary	No Competition Required*
$50,000 to $250,000	Small Purchases	Documented Quote (DQ)
$250,000 and Over	--	Request for Proposal (RFP) Invitation for Bid (IFB) Invitation to Negotiate (ITN)**

Special circumstance procurements, emergency procurements, reverse auctions, and sole source procurements may be used at any threshold, with approval from the agency procurement official or Chief Procurement Officer (CPO), as required.

* A governmental body without delegated purchasing authority may purchase goods or services with no competition required up to a limit of $5,000.

** The CPO may approve or deny a request to use a DQ process when the estimated cost would exceed the small purchase threshold.

Colorado Commitment Voucher Types & Thresholds

Commitment Voucher Type	Threshold
Small Purchase Documentation	Goods, Services, and Grants $10,000 or less
Purchase Order	Goods over $10,000 Services between $10,000 and $250,000 Construction up to $150,000 (FR 4-1)
State Contract	Services over $250,000 Construction over $150,000 Professional Services, any amount Real Property leases/licenses, any amount
Small Dollar Grant Amount	Grants between $10,000 and $250,000
Grant Agreement	Grants over $250,000

Commitment Voucher Thresholds - Effective July 1, 2022

Colorado Procurement Related Policies

• Commercial Card Program Administrator Policy
• Procurement Conflict of Interest Policy
  • Technical Guidance
• Contract Policies Issued by the State Controller
• Competition for Grants Policy and Technical Guidance

Additional Resources

• Procurement Advisory Council (PAC)
• Resident Bidder Preference Information (Maintained by NASPO)
• SBA - Dynamic Small Business Search
• Veteran and Service-Disabled Veteran-Owned Small Business Directory (SBA)

For more information contact:

Barbara Musick
barbara.musick@state.co.us