Contract & Grant Forms

The following are Central Contract Unit (CCU) approved State model contracts, which are periodically updated:

Contract & Grant Templates

• Interagency Agreement (Updated September 2020)
• Interagency Short Form (Updated September 2020)
• Personal Services Contract (Updated July 2022)
• Intergovernmental Agreement (Updated July 2022)
• Main Task Order Contract (Updated July 2022)
• Grant Agreement (Updated January 2023)
• Intergovernmental Grant Agreement (Updated January 2023)
• Information Technology Contract (Updated August 2023)
• Tribal Grant Agreement Template (Updated September 2022)
• Real Property Lease (to be used only by the Department of Natural Resources (Parks and Wildlife, State Land Board) and Department of Transportation) (Updated January 2015)

The following information is for special circumstances that require provision exhibits:

Special Attachments to Contracts & Grants

If your contract or purchase is for Information Technology goods or services, and this exhibit is not already included in the template, you must attach this Exhibit C, Information Technology Provisions:

• Information Technology Provisions Exhibit

 

If your contract or purchase includes FFATA funds, you must include the Federal Funding Provisions for the State of Colorado.

Federal Funding Accountability and Transparency Act (FFATA)

Federal Funding Exhibits (Combined FFATA and OMB)

• Contract Federal Provisions Exhibit
• Grant Federal Provisions Exhibit

FAQ on PII Certification Requirement Federal Tax Information Exhibit
Third Party Individual Certification for Access to PII Through a Database or Automated Network
Third Party Entity/Organization Certification for Access to PII Through a Database or Automated Network

The following forms and agreements are approved and maintained by the Office of the State Architect:

Real Estate Templates

• Construction Contract Forms (Office of the State Architect/State Buildings Program)
• Lease Agreements for Real Property (Office of State Architect/Real Estate Program)

Modification tools are included as part of State Controller policies:

Modification Tools

Modification of Contracts - Tools and Forms (Updated April 2019)

• Amendment
• Assignment
• Grant Funding Change Letter
• Option Letter
• Task Order

Grant Award and Modification Tools

• Model Small Dollar Grant Award and Content
• Creating a POGG1 for a Small Dollar Grant Award - Job Aid (PDF)
• Modifying a POGG1 for a Small Dollar Grant Award - Job Aid (PDF)

The following HIPAA information is used for Contracts and Grants:

HIPAA Compliance

HIPAA (Public Law 104-191)

• HIPAA 101: The Basics & Business Associates (This document contains slides of a presentation given at the Colorado Contract Improvement Team meeting on August 21, 2002 by Kathleen Archuleta from the Attorney General's Office)
• HIPAA insert to the contract manual
• Model HIPAA contract clause and addendum for new contracts or amendments

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