Grants

The Grants Unit provides strategic direction, policy and guidance, and best practices for state agencies managing state and federal grant funds. The Grants Unit also facilitates the Statewide Grant Managers Group (SWGMG) which provides quarterly training to grant managers and provides a forum for financial and program grant managers to share and collaborate on best practices in grant management.

Lastly, the Grants Unit provides user support and training on the implementation and use of the CORE Grantee module.

Staff Contacts

Stacey Alles
Manager, Grants Unit
stacey.alles@state.co.us
303-866-4020

Gina Salazar-Love
Grants Unit
gina.salazar@state.co.us
303-866-3289

FOR GRANT RELATED COVID-19 UPDATES, CLICK ON CARES ACT DROPDOWN BELOW

Grants Information

CARES Act

Through the Coronavirus Relief Fund, the CARES Act provides for payments to State, Local, and Tribal governments navigating the impact of the COVID-19 outbreak. The CARES Act established the $150 billion Coronavirus Relief Fund. The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that,

(1) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID19),

(2) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government, and

(3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.

OSC Alert Updates - Real time updates from the OSC (please check in frequently)

OSC CARES Act Guidance

Coronavirus Relief Fund FAQ

Side-by-Side Comparison of OMB Memos (M-20-11 and M-20-17) - RESCINDED

OMB Updated M-20-26 - Extension of two flexibilities to provide administration relief.

CRF Guidance for State, Territorial, Local and Tribal Governments - September 2, 2020

CRF FAQ October 10, 2020 (Supplement)

Treasury Office of OIG CRF FAQ Related to Reporting and Recordkeeping (revised) - November 25, 2020

FFATA Special Attachments for Grants and Contracts

Contract Termination Due to Lack of Funds- Guidance and templates for agencies to use when reducing state commitments, including: contracts, POs, grants, and leases.

Pandemic Oversight  - Publicly accessible site created by the Pandemic Response Accountability Committee (PRAC) for pandemic-related information (i.e. who received funding and how it's being spent)

 

CORE Grants Management

Grantee (Incoming Grants Module)

Only the Grantee Module (incoming grants) has been implemented in the CORE system. Below are the Official Policies, several training slide decks and job aids to assist with Grantee entry.

If you need to get in touch with your department's Governor's Office analyst, please visit their Contact webpage for more information.

Grantee Policies

Training Presentations

The Grantee Basic Training, Templates Training and Documents Training provide an intensive overview of CORE, the Grantee module and provides a step-by-step walk-thru of each template and document.

The Grantee Modified Training provides a less intensive overview of CORE and the Grantee Module. It is meant for those who have more experience with CORE, however still provides a step-by-step walk-thru of the templates and documents.

The Grantee Refresher Training provides a brief overview of CORE and the Grantee Module. This training is intended for those who have taken Basic Training or Modified Training and is meant to refresh CORE Grantee skills.

The Grantee Department Approvers Training provides a brief training for department personnel who will provide CORE approval to Grantee documents.

The Grantee Central Approvers Training provides a brief training for Central (OSC/Governor's Office) personnel who will provide CORE approval of GTOP documents.

Document Job Aids

There are several document job aids. Each is listed by the document code that is used in CORE and there is a brief description of each at the top of the job aid.

Template Job Aids

Template job aids are available to assist in setting up "behind the scenes" lists and actions. While Template set up is not required, using them could be beneficial when creating documents and in many cases allows for short cuts.

Approval Job Aids

These job aids will provide assistance to those who have approval authority. There are two sections: Department Level Approvers, those that have permission to approve within their department, and Central Approvers, those that have general oversight, this is staff from OSC and the Governor's Office.

Statewide Grant Manager's Group

Meeting Agendas and Materials/Presentations

November 2020

May 2020

February 2020

November 2019

August 2019

May 2019

February 2019

August 2018

May 2018

March 2018

December 2017

August 2017

May 2017

January 2017

September 2016

April 2016

Grants Newsletter

Newsletters

Volume 28 - February 2021 (SWGMG, CRF Extension, Grant Agreement Updates)

Volume 27 - December 2020 (OMB releases 2020 Compliance Supplement Addendum)

Volume 26 - December 2020 (CRF Reporting updates and HB20-1426 Reporting)

Volume 25 - November 2020 (SWGMG Reminder and Registration)

Volume 24 - October 2020 (SWGMG Registration and OSC Updates)

Volume 23 - August 2020 (Cancellation of SWGMG and COVID-19 updates)

Volume 22 - June 2020 (COVID-19 updates)

Volume 21 - May 2020 (COVID-19 and CAREs Act updates)

Volume 20 - April 2020 (OMB Memos: COVID-19 and Grants and other OSC Grants Office updates)

Volume 19 - February 2020 (OSC Grants Office updates)

Volume 18 - January 2020 (Case Management Demo Registration, GM 101 Training Dates, Grantee Governor's Office Update)

Volume 17 - January 2020 (Case Management Demo Reminder and Training Opportunities)

Volume 16 - December 2019 (Demo Reminder and New GM 101 Training Dates)

Volume 15 - December 2019 (Case Management Demo and Registration)

Volume 14 - November 2019 (Important Info: Online Grant Management System Update)

Volume 13 - November 2019 (SWGMG Registration/Agenda, GM 101 Training dates)

Volume 12 - October 2019 (Grant Award Document Updates/SWGMG Meeting)

Volume 11 - September 2019 (Small Dollar Grant Award Job Aids)

Volume 10 - August 2019 (SWGMG Reminder/Training Updates)

Volume 9 - June 2019 (Policy Updates and Change to SWGMG date)

Volume 8 - May 2019 (Updates and training registration)

Volume 7 - May 2019 (SWGMG Registration and Grant Manager 101 Training Update)

Volume 6 (revised) - April 2019 (Grant Manager 101 Training Survey)

Volume 5 - March 2019 (Competitive Grant Agreement/Updates)

Volume 4 - February 2019 (SWGMG Reminder)

Volume 3 - February 2019 (SWGMG Information)

Volume 2 - December 2018 (OMB Data Standards)

Volume 1 - December 2018

Grant Guidance

OSC Competition Requirements for Grants Policy

OSC Guidance Regarding OMB Uniform Guidance Compliance

OSC Subrecipient Guidance

OSC Grant Related Policies

OSC Electronic Signature Policy

Federal Grant Guidance

OMB Tools

Federal Audit Resources

Grant Manager 101

Grant Manager 101 Live Training

The Grants Office will be holding two opportunities to participate in Grant Manager 101 training. The first option is a full-day training and the second option is two half-day trainings. Each option will be the same training and will cover all five modules of the Grant Manager 101 series. If you are interested in the live training, please contact Gina Salazar-Love.

NOTE: All Grant Manager 101 in-person trainings have been postponed. Please check back for available dates and times. Our office will also issue dates via the Grants Newsletter.

Grant Manager 101 Series

Grant Manager 101 is a series of presentations meant for first time or new Grant Managers. These PowerPoint slide decks can be taken and modified to include specific information for state agencies and used by the agencies for grant managers. The information provided in the slide decks is general grant management information and is not specific to any one grant.

Note: To modify the PowerPoint slide deck, click on one of the "Editable PowerPoint" links below and then download.

Module 1 - Grant Basics

Module 2 - Pre-Award Department Grants

Module 3 - Grant Pre-Award Activities for Pass-Through Entities

Module 4 - Post Award Grant Management

Module 5 - Post Award Monitoring and Closeout

Grant Terminology

The Grants Unit has created an extensive list of common terms that are used in grants management. The list includes terms from Federal and State sources.

Grant Terminology

The Grants Unit has created an extensive list of common terms that are used in grants management. The list includes terms from Federal and State sources.

Resources

In grants management, sharing resources is amazing. No need to reinvent the wheel when you have colleagues who have created many tools already and are willing to share. Please check back often, as more resources are collected, they will be posted here.

Have anything you'd like to share? Please send your resources to gina.salazar@state.co.us.

Grant Setup

Request for Application

Contracts and Grant Agreements

Provided are links to the Central Contracts Unit (CCU). They have many resources, tools and forms available for grants management as well as who to contact.

OSC Grants Calendar

 

 

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