Contract Management System (CMS)

Background

Colorado Revised Statutes § § 24-102-205, 24-102-206, 24-103.5-101 and 24-105-102, requires the Colorado Department of Personnel and Administration (DPA), to implement and maintain a centralized contract management system for the purpose of monitoring all State personal services contracts subject to statutory requirements. The Central Contracts Unit within the Office of the State Controller is charged with oversight of the resulting Statewide Contract Management System (CMS), which was implemented on July 1, 2009. CMS is an Internet-based software enabling users to access their contracts via a web-browser. It is installed on a network server and can be accessed by an Internet browser (like Microsoft Internet Explorer), and can be used on a Local Area Network (LAN) and Wide Area Network (WAN) in a multi-user environment. CMS is a contract management tool offering:

  • Security access
  • Creation of contract records
  • Assignment of tasks
  • Tracking key dates related to contracts and tasks
  • Generation of custom reports
  • Attachment of scanned images and files to contract records, and
  • Linking of contract records

CMS acts to assist the State in the continuous improvement of current contract monitoring and vendor oversight, leading to better performance, dollar savings and citizen confidence.

Single Points of Contact

Each agency and participating institution of higher education has designated one or more person(s) to assist in the dissemination of CMS information to state employees. These contacts are the first line of assistance for any questions and needs relating to CMS.

View the complete list here: Single Points of Contact.

For updates or more information please email Nathan.Weatherford@state.co.us

The Public Database

Pursuant to CRS § 24-102-205(3)(c), all personal services contracts entered into after July 1, 2009 and meeting the criteria of CRS § 24-102-205(3)(a)(I) through (X) are available to the public through a searchable database.

Training & Guidance

For self-study, please review the materials below.

Processes & Forms

Beginning in May 2020 all requests for adding new vendors and users to CMS will be done through the eSubmissions page. The forms and complete instructions on how to download, fill, and submit are available there.

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