OSC Alert 242

Approved by: Robert Jaros, State Controller

Date: October 16, 2025

SUBJECT:

New Object Code (OBJ)

OBJ 7051 - Transfers Out to IHE - Student Fin Aid - Non-Cluster Pgms for use by state agencies to provide SFA from non-cluster programs to Institutions of Higher Education.

New Revenue Source Codes (RSRC)

RSRC 5320 – Miscellaneous Sales – TABOR Exempt for use in accordance with 24-77-102(11)(c), C.R.S.
RSRC 5321 - Sale of Supplies and Materials – TABOR Exempt for use in accordance with 24-77-102(11)(c), C.R.S.
RSRC 5322 - Sale of Manufactured Products – TABOR Exempt for use in accordance with 24-77-102(11)(c), C.R.S.
RSRC 5710 – Monetary Fines and Penalties – TABOR Exempt for use in accordance with 24-77-102(2)(b), C.R.S.
RSRC 9051 - Transfers in from Student Fin Aid - Non-Cluster Pgms for use by Institutions of Higher Education to record SFA revenue for non-cluster programs.
RSRC 4367 - Production Fee for Wildlife and Land Remediation for use by DNR to record fees in accordance with 33-61-103 (1)(a), C.R.S.

New Balance Sheet Accounts (BSA)

BSA 2238 - FICA/Social Security Tax for use by CLDE to segregate withholding for the Family and Medical Leave Insurance (FAMLI) program and report on IRS Form 945.
BSA 2239 – Federal Income Tax related to Sick Leave for use by CLDE to segregate withholding and report on IRS Form 945.

Per Diem Rates Effective October 1, 2025

Accounts Receivable (AR) Collection Plan and Report

Per section 4 of Fiscal Rule 10 ‘Collections’, agencies are required to submit to the OSC their AR collection plan and report annually. Please see the linked Spreadsheet and submit the completed form no later than November 1st to dpa_farmailbox@state.co.us.

GASB No. 104, Disclosures of Certain Capital Assets

GASB 104 is effective for FY26, requires lease assets, intangible right-to-use assets and subscription assets to be disclosed separately in the capital assets note disclosures. GASB 104 also requires additional disclosures for capital assets held for sale.
The OSC is analyzing these new requirements. To aid our review, we will soon send a request for information regarding your capital assets held for sale.

Updates in Uniform Guidance for Competition Thresholds

Federal competition thresholds in the Uniform Guidance have been increased. Therefore, effective 10/1/2025, micro-purchases will be increased from $10k to $15K, and contracts for services and grants increased from $250K to $350K. Procurement code / rule, forms and applicable grant documentation will be updated as needed.

SB21-288 Emergency Federal Funds Report and Extended Gravity Due Date

Gravity instructions for this report were distributed from the SLFRF mailbox to the Controller distribution lists on October 8th. The Gravity process has been modified so that agencies and institutions of higher education do not need to run the Script extension. Agencies and institutions of higher education are now only responsible for advancing workflow, selecting rows on the K-1 Data tab, and completing the SB21-288 Working Tab. As a result of these changes the due date has been extended to October 22nd. Please direct any questions to the SLFRF mailbox.

ARPA Refi Reversion Transfers to the General Fund

House Bill 24-1466 requires the reversion of ARPA Refi funds (with the exception of the Governor’s Refi Discretionary Account, Fund CRFG) to the General Fund effective December 31, 2026. This includes the Refi categorical funds CRFB, CRFE, CRFH, CRFL and CRFW, as well as any associated companion funds. Agencies and institutions of higher education shall submit a BGA transaction to revert the unutilized budget with an SAI 6 spending authority indicator. The OSC will complete statutory cash transfers from the noted Refi funds to the General Fund utilizing funding source code 982 on the statutorily required date, currently January 2, 2027, or as soon as practical thereafter. The OSC cash transfers streamline the ARPA Refi reversion process and replace the guidance in Chapter 3, Section 9.3 of the Fiscal Procedures Manual that previously required agencies to complete the transfers utilizing *CLZ6* processes.
The Governor’s Refi Discretionary Account (Fund CRFG) reverts to the General Fund on June 1, 2027. The Governor’s Office will coordinate any return of cash needed for subsequent reversion to the General Fund as outlined in Chapter 3, Section 9.3 of the Fiscal Procedures Manual.

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