CPPS Quarterly Security Audit Procedure

Use: Directions to perform the quarterly audit procedure in the Central Payroll Processing System (CPPS)

Accessing the Report

• The agency user will be able to search for the report by typing “DDCPPSEC” into the Document Types field
  • Select the “DDCPPSEC Security Report with Query ID and Employment Status” report
  • In the section below, there are a few options in how to search for your agency specific report and date
    • Central Payroll recommends entering the three character CPPS ORG in the DOCBASE Org field (In this example, AAA for Department of Personnel & Administration)
      • Alternatively, if your user access is setup with the proper security, you can just enter a * in the DOCBASE Org field 
  • For dates, you can either utilize the Document Date From/To fields (left blank in this example) or the DOCBASE Run Date field (1/23/2020 in this example)
  • DOCBASE Run Date will be one business day prior to the date you want the report 
• This field can also utilize an * but would be less useful as you will only want the most current report for the purpose of this audit
• For the quarterly audit, please use the last day of the quarter being reviewed as the DOCBASE Run Date

Downloading Report

To download the report as a .txt file, the user will need to:

• Right click anywhere on the displayed report → Sent To → File 
• From the dropdown select Text (.txt)

Reading Report 

• Run Date: The date the report was created
  • Corresponds to DOCBASE Run Date in OnBase. 
• Org: CPPS Organization for listed employees
  • Corresponds to DOCBASE Org in OnBase 
• Operator ID: CPPS system user name for the given employee 
• Name: Employee’s Name 
• Employee ID Number: The nine digit employee identification number for the given employee
• Query ID: The security code that governs the access the given employee has
  • Most agencies have several different options for this value depending on functional area and level of responsibility
  • If your agency needs clarification on their valid values, please reach out to state_centralpayroll@state.co.us 
• Employment Status: The CPPS Status of the given employee
  • You should submit a disable access request for any status outside of “A” with limited exception
• Status Date: The date the employment status was last updated