1

Electric Vehicle Home Charging

State Controller Policy

Effective Date: 11/01/2023

Approved by: Robert Jaros, CPA, MBA, JD, Colorado State Controller

Policy

To promote the State’s goal of increasing adoption of electric vehicles (EVs), improving air quality and in conformity to State Fiscal Rules and the Governor’s Executive Order D 2019 016 on Greening of State Government.  The executive director of a State agency (Agency) or the president or chancellor of an institution or campus of the Department of Higher Education (IHE) may offer home charging for State-issued electric vehicles to employees effective April 1, 2022. Provided that Agencies and IHEs have spending authority, they can pay for installation of dedicated electrical circuits in an employee’s home to facilitate charging of a State-owned EV, or if available, request funding from the Colorado Energy Office. This policy is to be used with the Colorado Energy Office’s (CEO) Employee Take-Home Vehicle Program Guidelines on requesting and obtaining approval of electric vehicle home charging circuits and equipment.

Definitions

  • EV Home Charging Circuit.  Either a dedicated 110-volt 20-amp circuit for Level 1 charging or a dedicated 240-volt 40 or higher amp circuit for Level 2 charging.  The Type of charging depends on the type of EV, size of battery, dwell time (how long the EV can regularly be plugged i), and daily driving requirements.
  • EV Home Charging Equipment.  Either a charging cord or charging station that connects an EV to a source of electricity (outlet) to recharge EVs.
  • Telematics.  Telematics is a method of monitoring an asset (car, truck, heavy equipment, or even ship) by using GPS and onboard diagnostics to record movements on a computerized map. Relevant to this policy, all vehicles enrolled in the Home Charging program must have telematics installed and fully functional. The telematics will track the amount of electricity used to charge a battery in an electric vehicle. Telematics uses a geofence to track the kilowatt-hours (kWh) of electricity used at an approved User’s home specifically for registered State Fleet vehicles within the associated geofence.
  • Rate per kWh.  A reimbursement rate for employees using electric vehicle home charging Circuits and Equipment. 
  • User.  Shall mean any State or institution of IHE employee who uses an electric vehicle charging home station.

Request and Approval of Electric Vehicle Home Charging Circuits and Equipment

  • Agencies shall follow the process included in Colorado Energy Office’s Guidelines for requesting and obtaining approval for EV Home Charging Circuits and Equipment.

Agencies shall follow the process in this State Controller Policy for Electric Vehicle Home Charging only after obtaining approval from the Colorado Energy Office.

Reimbursement Rate 

  • CEO shall determine the reimbursement rate which will include the per kWh rate, riders, tax, and franchise fees if applicable.  
  • CEO shall review the reimbursement rate on an annual basis and update the rate as needed to ensure that the rates remain fair and align with current utility costs.    
  • The reimbursement rates are included in the OSC’s website.
  • If CEO identifies other areas of the State like Black Hills, CEO will adjust the reimbursement rate on an annual basis to reflect the residential rates in that territory.
  • The reimbursement rate for EVs shall be based on kWh rate, and not a mileage rate.
  • For subsequent calendar years, the rates will be posted on the OSC’s website Electric Vehicle Reimbursement Rate. 

Reimbursement Process

  • Agencies shall use the annual rate in determining reimbursement usage during the calendar year.  
  • Each month, each agency’s fleet coordinator shall run the EV charging report which includes a breakdown of per kWh cost, monthly usage, and total monthly cost for each User in that agency.
  • Each agency’s fleet coordinator shall provide the EV charging report to each User and each User will submit a reimbursement request to the agency’s accounting office.
  • Each month, State Fleet Management will reimburse each agency for the usage cost.  
  • Each month, each agency’s accounting office shall reimburse each User for that User’s total electricity cost for use of the electric vehicle for the month.

Insurance

  • The User must own the home where the installation will occur and carry homeowner’s insurance that includes property replacement cost and liability insurance of at least $100,000. In the event of a covered property loss, the homeowner’s insurance should cover the repair or replacement of the EV Home Charging Equipment.
  • Installation of the EV Home Charging Circuits and Equipment must be completed via a State Purchase Order by a licensed and insured professional electrical contractor and must follow all local electrical codes, up to and including permits and final inspection of the EV Home Charging Circuits and Equipment. The contractor shall name the State as an additional insured and agree to indemnify the State. The State and the User should maintain a copy of all related documents that pertain to the installation of the EV Home Charging Circuit and Equipment.
  • If a loss occurs related to the installed EV Home Charging Circuit or Equipment at the User’s home, the User must notify the State Office of Risk Management immediately.

Relinquishing of EV and EV Charging Equipment

  • When a User terminates employment with the State, the User shall return the electric vehicle, the charging cords, and the EV Home Charging Equipment to the User’s agency. If the EV Home Charging Equipment include a charging station, the User’s agency shall coordinate with CEO to initiate removal at the State’s expense.
  • The EV Home Charging Circuit may remain in the User’s home.  
  • Agencies should include relinquishing EV Home Charging Equipment in their off-boarding checklists.

 

 State Controller Policies