Diagnostic Reports Guide

Return to Fiscal Rules & Procedures

‌Introduction‌

The diagnostic reports are used as a monitoring tool by both the departments and the Office of the State Controller (OSC) for management purposes, in the quarterly reporting process (see Chapter 5, Section 4 for more information on quarterly reporting), and for assuring that departments have completed critical year-end closing processes. The reports can be found in the OSC Diagnostic Folder, unless otherwise noted.

It is the intent of this guide to provide more detailed information on the OSC diagnostic reports including the purpose of each report, the data elements provided on each report, how to interpret each report, and possible follow-up steps that should be taken.

Examples provided are for illustrative purposes only and should not be used as an evaluation of the departments shown. Additionally, the “How to read this report” and “Possible actions include” section present common scenarios. It is possible that they may not apply to all situations. Please contact your department controller or the OSC Financial Specialist assigned to your department for additional assistance interpreting and acting on the OSC diagnostic reports.

Some formatting differences may exist between the example reports provided in this guide and the active reports in infoAdvantage. Additional reports will be added to this guide and it will be updated as changes occur, so check back in the future for updated version of this guide.

‌OSC-001 – Appropriations with $0 Budget‌

Purpose:

This report identifies appropriation units with budgeted expenses and encumbrances recorded against $0 budgets at level 3 for structures 190 and 191 (BQ190LV3 and BQ191LV3). 

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on this report is a potential problem. Items listed should be researched and corrected if necessary. Balances may be creating legal overexpenditures and should be reviewed in conjunction with the OSC-009 report.

Possible actions include:

• Reclassify expenses and encumbrances to a different appropriation unit with a budget
• Record budget for the line
• Explain the balance if it is not creating a legal overexpenditure
• Reclassify budgeted expenses to nonbudgeted (if appropriate, e.g. higher education, compensated absences, general fund paydate shift, etc.)

OSC-002 – Cash Out of Balance on JV1STND, JVC & CHC Transactions‌

Purpose:

This report identifies instances where cash does not net to zero within a single transaction. Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Report totals should equal $0.00. Any item listed on this report is a potential problem creating a reconciling item for Treasury. Items listed should be researched and corrected if necessary.

Possible actions include:

• Reverse the entry and post using the correct transaction
• Modify the entry or record another entry to balance cash
• Explain the balance

‌OSC-003 – Abnormal Balances‌

‌OSC-003-A BSA – Abnormal Balances

‌OSC-003-B Operating – Abnormal Balances

Purpose:

These reports identify abnormal balances and clearing accounts with balances. These reports do not include Fund 4710 or 399x; deficit cash balances in Fund 1000, 4610, or 4611; nor Balance Sheet Account (BSA) 1043, 4031, 4032, 5031, 5032. The OSC-003-A and OSC-003-B contain the same information as the OSC-003 combined report and are available in the event the OSC-003 combined report times out due to a large number of records.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on this report is a potential problem. Items listed on the report should be researched and any necessary corrections should be made. The department should be prepared to explain any balances remaining at the end of the fiscal year (FY) to either the Office of the State Controller (OSC) or the department’s auditors.

Possible actions include:

• Record an entry to correct the balance
• Explain the balance

‌OSC-004 – TABOR – Nonexempt Revenue Variance Report‌

Purpose:

This report assists in the evaluation of the accuracy and completeness of Taxpayer's Bill of Rights (TABOR) revenue. Variance analysis explanations are due to the OSC by the date provided in the annual open/close calendar to support the annual TABOR report. Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

This report should be used throughout the year, but especially during the last quarter and year end close to identify potential issues with TABOR revenue balances. Variances on the “Variance with Filters” tab will need to be explained by the date on the annual open/close calendar. The OSC provides instructions for responding to this report each fiscal year end close.

Possible actions include:

• Record an entry to correct TABOR revenue
• Provide explanations for material variances in accordance with the guidance provided by the OSC each year

‌OSC-006 – Long Bill Operating & OSC-007 – Long Bill Capital‌

Purpose:

These reports are updated annually to assist with review and reconciliation of the booking of the long bill. Multiple tabs are provided on this report to review the long bill booking at the cabinet, group, line, and category levels of control. Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Amounts on the cabinet, group, and line tabs of the report can be compared to the adopted long bill. Group and line coding is provided by the OSC to departments on the coded long bill distributed after it is interfaced from Performance Budgeting (PB) to Colorado Operations Resource Engine (CORE). The instructions and cover page tabs provide additional information on the spending authority indicator and appropriation types included on each report.

Possible actions include:

• Compare reports to adopted long bill
• Contact the Financial Services Unit to resolve any differences or questions

OSC-008 – Missing Data Elements‌

Purpose:

This report identifies transactions processed without key data elements such as appropriation units, revenue source codes, object codes, funds, departments, and balance sheet accounts. Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on this report is a problem. Items listed on the report should be researched and any necessary corrections should be made.

Possible actions include:

Record an entry to correct the balance. Corrections are usually entered on a JV1ADVN transaction.

‌OSC-009 – Overexpenditure‌

Purpose:

This report identifies overexpended line items at the legal level of control. This report lists budget overexpenditures. The OSC-010 report lists overexpenditures caused by underearned revenue.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on this report is a problem. Items listed on the report should be researched and any necessary corrections should be made.

Possible actions include:

• Reclassify expenses to another budget line
• Reclassify budgeted expenses to nonbudgeted (if appropriate, e.g. higher education, compensated absences, general fund paydate shift, etc.)
• Evaluate for eligibility for like-purpose appropriation transfer (24-75-108, C.R.S.)
• Submit an overexpenditure form for approval by the Governor and State Controller

‌OSC-010 – Under Earned Revenue‌

Purpose:

This report identifies legal overexpenditures due to underearning of cash, reappropriated, or federal revenue in the general fund, capital construction fund, or information technology capital account.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on this report is a problem. Items listed on the report should be researched and any necessary corrections should be made.

Possible actions include:

• Reclassify expenses to another budget line
• Reclassify budgeted expenses to nonbudgeted (if appropriate, e.g. higher education, compensated absences, general fund paydate shift, etc.)
• Reclassify or record revenue, including 9523 revenue
• Submit an overexpenditure form for approval by the Governor and State Controller

‌OSC-011 – IHE Capital Transfers Compared to Expenditures‌

Purpose:

This report compares transfers from the Capital Construction Fund to the Higher Education Fund expenses recorded for the project (excluding the 6610 Capital Clearing Offset). This report also compares the balance in the 6610 Capital Clearing Offset account to the Higher Education Fund expenses recorded for the project.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any amounts in the Expenditure Difference or Capitalization Difference columns are possible problems. Items listed on the report should be researched and any necessary corrections should be made.

Appropriate Capitalization Differences may exist due to non-capitalized project expenses or due to the Institution of Higher Education not using the 6610 Capital Clearing Offset account in Colorado Operations Resource Engine (CORE). The department should be prepared to explain any balances remaining at the end of the fiscal year to either the OSC or the department’s auditors.

Possible actions include:

• Record an entry to correct the balance
• Explain the balance (e.g., “$X of the project expenses were not capitalized” or “6610 Capital Clearing Offset account is not used by this IHE”)

‌OSC-012 – Transfer Balancing – Other Cabinet‌

Purpose:

This report balances transfers across cabinets. Transfers must be in balance prior to fiscal year end close for financial statement elimination and presentation. Transfers are shown on multiple tabs to better facilitate balancing and analysis.

‌OSC-012 – Interfund Transfers tab‌

Purpose of this tab:

This tab of the report balances interfund transfers across cabinets. Transfers should be properly classified as interfund and intrafund and this tab reflects balances in the interfund transfer codes. The inter and intra fund classification should be based on the FCAT of each fund (i.e. transfers from G100 to I500 should be classified as interfund).

Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this report:

Total for Cabinet should be $0.00. Cabinet Sub-Group subtotals can be used to determine which transfers are out of balance. In the example above, the total is out of balance by $27,416.36. Cabinet Sub-Group –

R is in balance ($0.00) and the difference is attributable to Cabinet Sub-Group A (see next tab for possible resolution of this example). Cabinets should work together to determine which side of the transfer is out of balance. Inter and intra fund transfers should be appropriately classified. The interfund transfer codes should only be used when crossing fund categories.

Possible actions include:

• Review transfers in to ensure they are correctly recorded and make correcting entries, if needed
• Contact the other cabinet, if applicable, to ensure the transfers out are correctly recorded

‌OSC-012 – Intrafund Transfers tab‌

Purpose of this tab:

This tab of the report balances intrafund transfers across cabinets. Transfers should be properly classified as interfund and intrafund and this tab reflects balances in the intrafund transfer codes. The inter and intra fund classification should be based on the FCAT of each fund (i.e. transfers from G100 to G100 should be classified as interfund).

Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

Total for Cabinet should be $0.00. Cabinet Sub-Group and FCAT subtotals can be used to determine which transfers are out of balance. In the example above, the total is out of balance by ($27,416.36). The difference is attributable to Cabinet Sub-Group A and FCAT I100. This amount offsets the difference on the example interfund report indicating a mismatch between the transfer codes used. One side of the transfer was recorded to an interfund code while the other was recorded to intrafund. Cabinets should work together to determine which side of the transfer is out of balance. Inter and intra fund transfers should be appropriately classified. The intrafund transfer codes should only be used within the same FCAT.

Possible actions include:

Review transfers in to ensure they are correctly recorded and make correcting entries, if needed

Contact the other cabinet, if applicable, to ensure the transfers out are correctly recorded

OSC-012 – FML HE Payments to Treasury tab‌

Purpose of this tab:

This tab of the report balances higher education federal mineral lease Certificates of Participation (COP) payments to Treasury. Transfers should be properly classified as principal and interest and should balance.

Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The grand total should be $0.00. If it is not, either the principal or interest transfers are out of balance.

Possible actions include:

Review transfers to ensure they are correctly recorded and make correcting entries

Coordinate with Treasury

‌OSC-012 – GF and HUTF tabs‌

Purpose of these tabs:

The Transfers Into GF, Transfers Out of GF Surplus, and HUTF Transfers tabs function in similar ways. These tabs of the report balance general fund and HUTF transfers. Transfers should be properly classified as general fund or HUTF.

Sample report from infoAdvantage:

The following table describes the information provided on the tabs:

How to read this tab:

The grand total should be $0.00. If it is not, a transfer balance is recorded incorrectly or has not yet been posted.

Possible actions include:

• Review transfers to ensure they are correctly recorded and make correcting entries
• If cabinet has recorded HUTF transfers, but does not receive HUTF appropriations, may need to correct the balance to a different transfer code
• Coordinate with Treasury

‌OSC-013 – Transfer Balancing – Same Cabinet‌‌

Purpose:

This report balances transfers within the cabinet. Transfers must be in balance prior to fiscal year end close for financial statement elimination and presentation. Transfers are shown on multiple tabs to better facilitate balancing and analysis.

‌OSC-013 – Interfund Transfers & OSC-013 – Intrafund Transfers tab

Purpose of this tab:

This tab of the report balances interfund transfers within the same cabinet. Transfers should be properly classified as interfund and intrafund and this tab reflects balances in the interfund transfer codes. The inter and intrafund classification should be based on the FCAT of each fund (i.e. transfers from G100 to I500 should be classified as interfund).

Sample report from infoAdvantage:

The following table describes the information provided on the tabs:

‌OSC-013 – Indirect Costs tab‌

Purpose of this tab:

This tab of the report balances indirect costs transfers within the same cabinet. Sample report from infoAdvantage:

The following table describes the information provided on the tabs:

‌OSC-014 – Transfer Balancing – Higher Education‌

Purpose:

This report balances transfers recorded using the higher education transfer codes. Transfers must be in balance prior to fiscal year end close for financial statement elimination and presentation. Transfers are shown on multiple tabs to better facilitate balancing and analysis.

‌OSC-014 – Student Financial Aid tab‌

Purpose of this tab:

This tab of the report balances financial aid transfers between the Department of Higher Education and the Institutions of Higher Education. Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The sum should be $0.00. If it is not, either the Department of Higher Education or an institution is out of balance.

Possible actions include:

• Review transfers to ensure they are correctly recorded and make correcting entries
• Coordinate with Department of Higher Education

‌OSC-014 – HE Same Gov Board tab‌

Purpose of this tab:

This tab of the report balances transfers within the same governing board. The governing board on this report is defined as the first two characters of the department code. Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The sum should be $0.00. If it is not, a transfer balance is recorded incorrectly or has not yet been posted.

Possible actions include:

Review transfers to ensure they are correctly recorded and make correcting entries

‌OSC-014 – HE Other Gov Board tab‌

Purpose of this tab:

This tab of the report balances transfers between governing boards. Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The sum should be $0.00. If it is not, a transfer balance is recorded incorrectly or has not yet been posted.

Possible actions include:

• Review transfers to ensure they are correctly recorded and make correcting entries
• Coordinate with other institutions to determine which transfer is out of balance

‌OSC-014 – AHEC LB Transfers, AHEC Non-LB Transfers, & FML COP Payments to AHEC tabs‌

Purpose of these tabs:

This tab of the report balances AHEC long bill and non-long bill transfers. Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The sum should be $0.00. If it is not, a transfer balance is recorded incorrectly or has not yet been posted.

Possible actions include:

• Review transfers to ensure they are correctly recorded and make correcting entries
• Coordinate with other institutions to determine which transfer is out of balance

‌OSC-014 – HE State Approps tab‌

Purpose of this tab:

This tab of the report balances transfers within the same governing board. The governing board on this report is defined as the first two characters of the department code. Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The sum and grand total should be $0.00. If it is not, a transfer balance is recorded incorrectly or has not yet been posted.

Possible actions include:

• Review transfers to ensure they are correctly recorded and make correcting entries
• Coordinate with other institutions to determine which transfer is out of balance

‌OSC-014 – HE Capital Construction Transfers tab‌

Purpose of this tab:

This tab of the report balances capital construction transfers by department code. Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this tab:

The sum by department code should be $0.00. If it is not, a transfer balance is recorded incorrectly or has not yet been posted.

Possible actions include:

Review transfers to ensure they are correctly recorded and make correcting entries

‌OSC-015 – IHE Noncapitalizable Emergency Projects‌

Purpose:

This report compares DPA emergency maintenance funds distributions and the contributed capital revenue recorded by higher education institutions.

Sample report from infoAdvantage:

The following table describes the information provided on the tab:

How to read this report:

The Office of the State Architect and DPA accounting office notify the OSC of projects that should be included on this report. Institutions of Higher Education should record matching contributed capital revenue

for these projects to support the calculation of state support for Taxpayer Bill of Rights (TABOR) purposes. At the end of the year, DPA’s expenditures on the first tab of the report should equal the institution’s amount recorded as contributed capital on the second tab. Additional information on this process is available in Chapter 4, Section 1 of the Fiscal Procedures Manual.

Possible actions include:

• Institutions of Higher Education record contributed capital revenue
• Coordinate with DPA accounting on determination of whether project is capitalized

‌OSC-016 – Unbudgeted Posting Codes‌

Purpose:

This report contains a summary of unbudgeted expenditures and revenues to allow for identification of potential problems such as improper use of unbudgeted posting codes or missing unbudgeted entries.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Balances on this report should be reviewed for the appropriate use of budgeted posting codes identified in the Fiscal Procedures Manual (such as fund 4710 entries, Treasury transaction fees, fund balance budget authority, etc.). Transactions that should be recorded as budgeted should not be present on this report.

Additionally, this report can be used to assess whether all non-budgeted entries have been completed by year end close.

Possible actions include:

• Reclassify balances to budgeted, if necessary
• Record missing non-budgeted entries

‌OSC-018 – Exhibit Reconciling Balances‌

Purpose:

This report provides Colorado Operations Resource Enging (CORE) balances expected to tie to year-end exhibits submitted by departments to the OSC. Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Balances on this report should be reviewed for accuracy during preparation of department exhibits. If exhibits do not tie to these balances, the OSC may contact the department to request a correcting entry or corrected exhibit. This report should be run throughout close, especially if a department has submitted post- closing entries that may require a revised exhibit to be submitted. Information about how complete each exhibit can be found in the Exhibit Instructions published by the OSC each year.

Possible actions include:

• Submit an entry to correct the CORE balance
• Submit a revised exhibit

‌OSC-019 – Capital Construction Reversions and Carryforwards‌

Purpose:

This report provides a listing of both the expiring and continuing capital construction projects. Projects expire after three years unless valid encumbrances exist as of June 30 of the year of expiration or the date is extended by the General Assembly.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

The expiring tab of this report show projects that will expire at the end of the fiscal year entered in the prompt or projects that expired in a prior fiscal year, but were extended due to valid encumbrances. Both expiring and continuing projects should be reviewed annually to ensure the expiration date is correct.

Chapter 4, Section 1 of the Fiscal Procedures Manual contains additional information about the carryforward and reversion of capital construction projects.

Possible actions include:

• Carryforward the encumbered portion of expiring projects
• Revert remaining balance on expiring projects
• Notify the OSC (DPA_FARmailbox@state.co.us) if the expiration date has been extended by the General Assembly

‌OSC-019-A – Certificates of Participation (COP) Project Reversions and Carryforwards‌

Purpose:

This report provides a listing of both the expiring and continuing capital construction projects funded with proceeds of certificates of participation (COP). The expiration dates and spending requirements are determined so as to comply with arbitrage requirements and are different that regular capital construction projects reported on the OSC-019 report.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

This report is a tool that should be used by each department and institution of higher education to monitor projects funded by Certificates of Participation (COP) proceeds. Each COP issuance is reported on a separate tab and departments and institutions should review each tab. The fiscal year carryforward columns provide the amount encumbered and the unobligated budget for the current year. The unobligated amount will be carried forward by the OSC as described in the Fiscal Procedures Manual until the expiration date. The spending requirement columns provide the balances used to calculate the percent of the project expended. COP projects must be managed to comply with arbitrage and generally must be 85% spent within three years and 100% spent within five years, unless otherwise stated on this report. For example, SB17-267 projects must be 100% spent within three years.

Possible actions include:

• Coordinate with procurement and facilities offices to ensure projects are being encumbered and finished in a timely manner
• Communicate the unique requirements of these projects to the appropriate individuals in the department
• Contact the Office of the State Architect to reallocate funds to/from another project if needed
• Revert remaining balance on finished projects

‌OSC-021 – Split Funded Capital Construction Projects‌

Purpose:

This report provides a summary of capital construction expenditures expressed as a percentage of the project budget. Projects with multiple funding sources should be spent proportionally except for projects at Institutions of Higher Education which are exempt from proportional spending.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

The “% Budget” and “% Expense” columns should be the same or relatively similar, except for Institutions of Higher Education which are exempt from proportional spending. A single funding source (e.g., cash or federal) may be split into two different lines on this report. This is due to different appropriation unit names for the same funding source. In this situation, the project needs to be evaluated manually or the appropriation unit names changed to be the same.

Possible actions include:

• Reclassify expenses between funding sources for the project to achieve proportional spending
• If the same funding source is split between two different lines, change the appropriation unit names to be consistent and re-run the report the following day or evaluate the project manually

‌OSC-024 – Fund Balance Deficits‌

Purpose:

This report lists funds with deficit fund balances at the cabinet code level. The second tab on this report shows fund balances for all funds, whether in a deficit position or not and provides the department code level balances. As deficit fund balances are treated as overexpenditures, this report excludes pension balances and OSC use only department codes (department codes with X as the second character).

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on the “By Cabinet” tab of this report is potentially a problem as the fund is in a deficit position. The “Fund Balances for All Funds” tab of this report provides department code level detail which may be helpful in researching deficits. Note that this report may not tie to the fund balance amount recorded on the general ledger as that balance is only updated during the final fiscal year end close when the nominal account balances are closed into fund balance whereas the balance presented on the OSC-024 is calculated using the asset and liability balances through the prior day.

Possible actions include:

• Request revenue from the department responsible for the fund (if deficit is related topositive coding)
• Submit an overexpenditure request form

‌OSC-028 – Budget Augmenting Revenue‌

Purpose:

This report identifies revenue in excess of expenditures in cash, federal, and reappropriated appropriations in the general fund. Excess revenue is reverted to the general fund at the end of each fiscal year.

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

Any item listed on this report is potentially a problem that should be researched. Excess revenue is reverted to the general fund balance at the end of the fiscal year. Deficit revenue results in an overexpenditure situation (see the OSC-010 for discussion on deficit revenue).

Possible actions include:

• Reclassify revenue to another budget line
• Reclassify or record revenue, including 9523 revenue
• Notify OSC Financial Specialist if excess revenue is correct and it should revert

‌OSC-031 – Average Daily Cash Deficit Balance by Calendar Months in a Quarter‌

Purpose:

This report lists average daily cash deficit balances by calendar months in a quarter for funds at the cabinet level, excluding fund 1000, 4610, and 4611. It also includes cash and fund balances by the fiscal quarter-end. This report assists departments on assessing each of their activities’ working capital needs and reviewing cash account balances on an ongoing basis to identify accounts where an approved loan or advance is or may be required at the end of the fiscal year.

For year-end reporting, the OSC will provide a workbook and a Loan & Advance request form to departments to complete for any cash deficits remaining in period 16.

Example of prompts to run the report:

Sample report from infoAdvantage:

The following table describes the information provided on the report:

How to read this report:

1st Tab: Cash ADB Deficit Balance by Calendar Months in a Qtr.

Any item listed on the first tab of this report is potentially a problem that should be researched. Necessary actions should be taken to solve cash deficit issues before the fiscal year-end. For funds also analyzed at the fund level (e.g. Marijuana Tax Cash Fund), departments need to work with the responsible state agencies to make sure transfers are completed timely prior to the fiscal year-end. For other funds, a deficit cash balance at the fund/cabinet level indicates the need for a working capital loan or advance.

2nd Tab: Fund 15RS – DOR only

This tab lists the total average daily cash balances of the calendar months, cash and fund balances for fund 15RS by the fiscal period of the selected quarter-end. The Department of Revenue is responsible for reviewing and monitoring fund 15RS cash and fund balances.

3rd Tab: Fund 1310 – DPA only

This tab lists the total average daily cash balances of the calendar months, cash and fund balances for fund 1310 by the fiscal period of the selected quarter-end. The Department of Personnel & Administration is responsible for reviewing and monitoring fund 1310 cash and fund balances.

4th Tab: Fund CARE, 2600, 2601 – Gov.

This tab lists the total average daily cash balances of the calendar months, cash and fund balances for funds Coronavirus Aid, Relief and Economic Security Act (CARE), 2600, and 2601 by the fiscal period of the selected quarter-end. The Governor’s Office is responsible for reviewing and monitoring the cash and fund balances for those funds.

5th Tab: Treasury only

This tab lists the total average daily cash balances of the calendar months, cash and fund balances for funds 3601, 9535, 4300, 8320, 83A0, and 3602 by the fiscal period of the selected quarter-end. Fund 3601 and 9535 are netted because the Certifications of Participation (COP) proceeds reside in Fund 9535 until the monthly reimbursements are made to 3601. Fund 8320 and 83A0 are also netted and make up the Unclaimed Property Tourism Promotion Trust Fund. The Treasury is responsible for reviewing and monitoring the cash and fund balances for those funds.

6th Tab: Fund 27E0 – OSC only

This tab lists the total average daily cash balances of the calendar months, cash and fund balances for fund 27E0 by the fiscal period of the selected quarter-end. The Office of the State Controller is responsible for reviewing and monitoring fund 27E0 cash and fund balances.

Possible actions include:

• Collect Accounts Receivables and make deposits timely
• Reclassify revenue or expenses with cash offset
• Work with the cabinets responsible for the specific funds to complete transfers timely
• Submit Loan or Advance Request form for approval by the Governor, State Controller, and State Treasurer at the end of the fiscal year

Printable Version

• Diagnostic Report Guide (PDF)